Tips For Creating The Perfect Wedding Reception Floor Plan

Want to make a big impact and an incredible first impression for your clients and their guests? Create a wedding or event floor plan layout that immediately engages all who enter the celebratory space! For Pittsburgh wedding planner, Novalee Events Co, their approach is to perceive the venue as a slate so that the design and a client’s picturesque vision can be creatively maximized. From strategically managing movement and flow to being the master of space logistics, all these tips and more are detailed below!

1) Know The Space

To obtain a thorough understanding of the event venue, ask the venue coordinator to send a floor diagram with the dimensions. But don’t stop there, planners should do some extra legwork and schedule a site walkthrough to research the reception area. Venue walkthroughs are a necessity in creating the ideal flow and functional floor plan. Knowing the ceiling heights, where the electrical outlets are, bathrooms, exit doors, kitchen location, and architectural elements allow for an efficient and effective floor layout on the event day. At all costs, wedding planners should avoid mulling through these details last minute.

2) Stretch The Creative Mind

By incorporating the room layout into the event design, planners can explore interesting layouts to make the reception space unique. Be intentional and curate an attractive design layout. It will immediately engage your guests and be pleasing to the eye!

Consider the genre of tables when designing the reception layout. Where will the couple be sitting? At a king’s table, sweetheart table, or a traditional bridal party table? Will the guests be seated at rectangular tables, round tables, or a combination of both? Once the table types are determined, begin to creatively plot them out on the floor layout.

Throughout this process, the most important factor to consider is guest visibility. Do the guests have visibility of the newlyweds and key celebration moments? The guests came to celebrate and they are eager to see these memorable moments in action! 

3) Purposeful Placement

Want to raise the energy of the crowd? Place the main entertainment purposefully in the reception area for all to see and enjoy. The DJ not only oversees the music, but he/she also motivates the crowd. Therefore, guests need to see the DJ in action! 

Only second to the newlyweds, dancing, and music will be the focal point of your wedding reception. The dance floor and entertainment should be located for all guests to view and enjoy. By doing so, wedding guests can observe many of the special moments that occur throughout the celebration. 

 Other entertainment suggestions:

• During the wedding planning process, take note of the dance floor dimensions. Too small and guests are cramped. Too big and it appears empty.
• When creating the reception layout, make a clear path to the dance floor. The guests should not be left wondering where the dancing is!
• Plan to have the bar located near the dancing as guests should not be wandering away from the center attraction.
• Due to their high volume, be mindful of where the loudspeakers are situated. Some guests may not find this enjoyable.
• If not centrally located, build the reception layout around the dance floor. Since it is one of the highlights of the evening, it should be front and center!

For the love of all things wedding-wonderful, do not neglect the reception venue floor plan design! It plays a pivotal role in curating a setting for an amazing event and a memorable guest experience! 

Via Event Planning Essentials http://www.rssmix.com/